4-H club fundraiser flyer checklist

Follow this checklist to ensure your 4-H fundraiser flyer meets Michigan 4-H guidelines.

January 30, 2018 - Author: Betty Jo Krosnicki, Michigan State University Extension

Has your 4-H club or group decided it needs to raise money to support a club project or activity? Before your club begins raising funds in the name of 4-H, be sure they are aware of the Michigan 4-H guidelines for financial procedures.

Your club or group’s fundraiser must be approved by the local 4-H program coordinator prior to the beginning of the fundraiser. Your group must submit a fundraising application to the 4-H program coordinator at least 10 business days prior to the start of the fundraiser. At the conclusion of the fundraiser, a fundraiser report must be submitted to the 4-H program coordinator within 10 business days of the completion of the fundraiser.

When creating a flyer, promotion or marketing material to advertise your fundraiser, include the following items on your flyer in order to meet the Michigan 4-H financial guidelines. You can also download the Michigan 4-H Fundraiser Flyer Checklist.

  • Your 4-H club or group name
  • 4-H Clover logo
  • MSU Extension logo
  • MSU Extension indicia
  • Type of fundraiser you are holding (car wash, bake sale, etc.)
  • Where it will take place (include complete address)
  • When it will happen (dates and times)
  • How will the funds be used; why are you raising money (be as specific as possible, including funds raised beyond the proposed budget)?
  • Will the club be using the profits or proceeds of the fundraiser for advertised purpose?
  • Does your fundraiser require payment of sales tax? If yes, is sales tax included in the price (e.g., food booth) or is there a fundraising vendor (e.g., candle company) responsible for paying it?
  • Contact information (be cautious of listing contact information publicly, especially for youth).

A complete guide to Michigan 4-H financial procedures can be found in Michigan State University Extension’s Financial Manual for 4-H Treasurers: Managing Money Wisely and Financial Manual for 4-H Volunteers: Leading the Way to Financial Accountability.

Michigan State University Extension and Michigan 4-H Youth Development help to prepare young people for successful futures. As a result of career exploration and workforce preparation activities, thousands of Michigan youth are better equipped to make important decisions about their professional future, ready to contribute to the workforce and able to take fiscal responsibility in their personal lives.

To learn about the positive impact of Michigan 4-H youth career preparationmoney management and entrepreneurship programs, read the 2016 Impact Report: “Preparing Michigan Youth for Future Employment.”

Tags: 4-h, careers & entrepreneurship, citizenship & service, community service & service learning, leadership, msu extension, volunteering & mentoring, youth entrepreneurship, youth money management


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