Seeking Accounting Clerk
Center for Regional Food Systems
Employment type: Part-Time
Application Deadline: January 21, 2020
The Center for Regional Food Systems is seeking a part-time accounting clerk who will be responsible for overseeing accounting functions and processes and office management/coordination.
The full position description is below and available at careers.msu.edu by searching for posting #629148. Applications will be accepted until January 21.
Duties and Responsibilities
Primarily responsible for overseeing accounting functions and processes with secondary responsibility in office management/coordination within the Center for Regional Food Systems.
Accounting Functions- 70% (40% EBS, 20% reporting, 5% travel, 5% PCard)
- Processes routine financial documents for vendor creation and payment, reimbursement, error corrections, depositing cash receipts, fund transfers, budget reallocations and other accounting actions;
- Creates requisitions for Purchase Orders for individual contractors and companies;
- Submits invoices to Purchasing for payment to vendor through USAP email
- Generates and maintain monthly reports for reconciliation of grant and non-grant accounts;
- Evaluates and processes report data to update department accounting records, resolving any inconsistencies timely;
- Maintains electronic and hardcopy accounting files;
- Creates travel requests, reserves air travel and processes expense reports for guests of CRFS through Concur;
- Processes Director’s travel requests and expense reports and assists team members with Concur;
- Maintains an MSU Purchasing Card (P-card) used for payment of allowable goods and services; maintains appropriate P-Card records for reconciliation;
- Frequent communication and interaction with MSU Accounting, MSU Contracts and Grants, MSU Purchasing and other offices/departments across campus to resolve discrepancies and provide/receive information, clarification and approvals;
- Other accounting duties as necessary.
Office Management/Coordination- 25% (15% event planning, 10% office duties)
- Provides administrative support to the CRFS’ Director, Assistant Director and Business Operations Manager as required;
- Organizes meetings by reserving meeting rooms, setting up meeting space including appropriate technology, ordering catering, making restaurant reservations, etc;
- Transcribes minutes for staff and strategic meetings;
- Answers CRFS general telephone line and email box and forwards to appropriate CRFS team member;
- Maintains and orders office equipment and supplies;
- Submits requests for maintenance through IPF;
- Processes incoming and outgoing mail;
- Updates CRFS personnel directory and business cards;
- Develops reports as requested for Digital Measures or other academic specialist performance reporting systems;
- Provides administrative assistance to CRFS team members as necessary;
- Other office coordination duties as necessary.
Professional Development- 5%
- Attends professional development trainings provided by MSU and other organizations/institutions to further knowledge, expertise and leadership skills;
- Attends one racial equity workshop/seminar per year and reports back to team members.
- Knowledge normally acquired through a high school education
- One to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance
- Experience in spreadsheet, word processing, and/or database software
- Proficient use and experience of Enterprise Business Systems, including Kuali Financial System, Business Intelligence and Travel and Expense;
- Evidence of event planning and meeting facilitation skills;
- Demonstrated strong written and verbal communications skills and experience using a broad range of communication tactics;
- A willingness to learn and engage in professional development activities;
- Highly organized, detail-oriented and have ability to self-direct and balance and prioritize multiple tasks and projects and be responsive to CRFS staff requests;
- Demonstrated resourcefulness, self-motivation and ability to problem-solve and think critically;
- Ability to self-direct and balance multiple projects simultaneously and to easily shift between working independently and as part of a team;
- High degree of knowledge of and comfort with using technology in completing job requirements including Microsoft Office suite, online search, file-sharing, financial management software;
- Enjoys fostering a workplace that is responsive, encouraging, supportive and equitable for all members of the CRFS team.
Required Application Materials
Resume, cover letter, 3 professional references
26 hours per week
MSU Center for Regional Food Systems Mission
CRFS works to engage the people of Michigan, the United States and the world in applied research, education and outreach to develop regionally integrated, sustainable food systems.
Michigan State University
MSU is an affirmative-action, equal-opportunity employer and is committed to achieving excellence through cultural diversity. The university actively encourages applications and/or nominations of women, persons of color, veterans and persons with disabilities. Michigan State University employment opportunities are open to eligible/qualified persons without regard to race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, marital status, or family status.