Approved Activities for MSU Extension Volunteers in 2021
The following guidelines are current as of June 29, 2021 and are subject to change. Please check back often.
On June 28, Michigan State University removed many of their remaining COVID-19 rules in alignment with the current re-opening of the state announced on June 22. As a result, MSU Extension will no longer have any face-to-face meeting requirements or require approvals for in-person meetings, activities or events hosted by volunteers or staff. MSU Extension volunteer groups, 4-H clubs and Extension Master Gardeners may now meet in-person as desired. Please keep a record of attendance with contact information for each in-person engagement, via meeting minutes, registration, attendance log or other methods.
Before engaging in any MSU Extension activity, it is imperative that volunteers have an Active Gold or Active Silver status within Volunteer Central, be activated in 4-H Online (if applicable), and not be listed as "on leave.” Those on leave must contact their volunteer manager or program coordinator for further instructions before participating in MSU Extension events or activities as a volunteer. The Communicating Through Conflict training module is no longer required of volunteers wishing to engage face-to-face.
While not a requirement, MSU Extension volunteers hosting in-person events are still encouraged to continue following best practices that allow individuals to increase their comfort level with meeting in person. This includes:
- Meeting outside when possible
- Keeping participant numbers below maximum capacity to allow for social distancing
- Offering hand sanitizer at touch points
- Frequently sanitizing surfaces
- Respecting the continued use of masks by those who choose to wear them.
Flexibility continues to be key and groups should continue to provide options (including virtual) for participation to ensure all participants can remain involved given their individual circumstances.
As always, MSU Extension expectations regarding programming and events will remain fluid based on ongoing changes to this guidance. In the coming weeks, local program staff may also offer additional guidance and recommendations for in-person programming, as necessary to meet local needs and issues. Please stay tuned for this helpful information and communicate any questions or concerns directly with your local professional.
In-Person Meeting Best Practices
As volunteers begin to re-engage in face-to-face experiences, MSU Extension would like to remind individuals of these helpful best practices to optimize meetings and events:
- Tips for running a successful 4-H meeting
- Tips for successful hybrid 4-H meetings
- Suggestions for the year’s first meeting
- Why taking attendance is an important best practice
- So You’re an Officer in Your 4-H Club
- Safe sanitizing and disinfecting
- Serving food safely
Overnight Camp Guidance
MSU Extension and Michigan 4-H will not host or sponsor any overnight camps in 2021. This includes both events that regularly take place on the MSU campus and those that take place throughout the state. Some camps that were previously overnight camps may be presented as virtual opportunities or may shift to day camps. Limited exceptions will be considered.
Guidance on State-to-state, National and International In-Person Experiences
MSU Extension and Michigan 4-H will not host, sponsor or participate in any state-to-state, national and international experiences requiring overnight stays in 2021. Limited exceptions will be considered.
Contact your volunteer manager or local program coordinator.