Accounting and Finance

For goods or service purchases (Non-IT) under $25,000, please send a quote from the vendor along with a completed Requisition Request Form to: PSM.Accounting@msu.edu.
For purchases above $25,000 please include a Single/Sole Source Justification Form along with a quote and completed Requisition Request Form and send to: PSM.Accounting@msu.edu.

In an effort to record ACH/Wires timelier, the Cashier’s Office will be moving towards using a new process for departments to claim funds. If you are an MSU employee emailing to notify and/or claim an incoming wire or ACH payment, please utilize the Electronic Payment Request Form to claim your funds. Contracts and Grants Administration can still be notified of any EFT/ACH/Wire transfer funds using this email address. Email should include the sender, amount being sent and account for deposit.
If you are missing a payment, please be sure to periodically check the online Unclaimed Electronic Payments list to see if there might be anything that belongs to you. Unclaimed EFTs are listed once Cashier’s Office has exhausted all efforts to try to locate the proper home for the EFTs. If you will be claiming an EFT payment from this list, an Electronic Payment Request Form must be filled out. This forms asks for an “Estimated Expected Date” so please use the date provided on the unclaimed list to help indicate that these are older funds you claiming.
As a reminder, EFT payments are often received without the appropriate remittance information. Department communication of expected funds is critical to timely deposit to your account.
If you have any questions regarding the use of the form, please send an email to this address.

Email PSM.Accounting@msu.edu the following:

Non-Travel Reimbursement Worksheet: Be sure to include business purpose and who attended including yourself.
Send receipt and any other itinerary and flyer if available.
SEND WITHIN 90 DAYS for reimbursement. Any receipt over 90 days will not be reimbursed. Refer to Manual of Business Procedures: Section 75 | Michigan State University.

Reminder: Meals/Tips for Business Functions:

Tip amount is to be a reasonable amount. Customary guideline is approximately 20% for good service. Any tip beyond 20%, please provide reasoning.
Please be sure to review the itemized receipt before adding a tip. We have noticed in reviewing receipts submitted for reimbursement or on a pcard that the restaurant already charged gratuity, and then an additional tip was also added. This could have been mistakenly done and did not realize gratuity was already included.
Refer to Manual of Business Procedures: Section 45: Food and Beverage, Business Functions - Section 45 | Michigan State University.