Proposal Processing


Find the deadline for submitting your proposal and make sure you are performing the below actions by the designated business days before. If your grant proposal cannot meet the below deadlines, please include your Institute Director's approval to proceed with the grant submission. 

Please note:  Submitting a pre-proposal (also referred to as a Letter of Intent to Submit a Proposal, a Preliminary Proposal, White Paper, or Concept Paper) typically does not require a Kuali Research (KR) Proposal Document (PD) except in certain situations. If you are unsure, please contact the Grant Services team at for advice.

If you are submitting a pre-proposal, please read the following FAQ: Do I need to do a Proposal Document in KR for a letter of intent or a pre-proposal?

30 Business Days Before: Send the solicitation to the grants team

Complete the Proposal/Grant Submission Form. If you have questions about completing the form, please email the Grant Services team at and attach the solicitation/RFP/NOFO, etc.  

12 Business Days Before: Send your final budget, justification, and scope of work

Provide the MSUE Grant Services Team with your budget detail, budget justification, and scope of work. A member of the team will build the budget in the KR system, attach necessary files, review your budget, and send it to Office of Sponsored Programs (OSP) for institutional approval.

6 Business Days Before: Compete final proposal

Email the Grant Services team all remaining required documents for the proposal; documents must be final. Please indicate that the proposal is final and ready to be routed for institutional approval. Include PD#. The Grant Services team must route proposals in time to get all proposal approvals prior to your submission of the proposal to the funder.