Fair Managers & Staff

MSU Extension recognizes and values the importance of fairs locally and statewide, each with their own unique features and rich history. Virtual showcases and auctions can be used in conjunction with in-person events to provide new and different opportunities for young people to showcase themselves and their projects. These tips and tools can help fair managers and MSU Extension staff think through the virtual learning showcase experience and prepare for the opportunities this unique setting offers. 

Fairs using the virtual showcase and auction option in conjunction with an in-person event will need to determine if projects can be shown at both or only one experience.

Resources Documents

  • 4-H Virtual Showcase Social Media Templates

    Published on July 23, 2020
    Counties hosting 4-H virtual learning showcases may wish to use these customizable social media graphics to promote their registration and/or auction opportunities.

  • 4-H Virtual Showcase Open Registration Welcome Message

    Published on July 8, 2020
    Sending an introductory message when opening the FairEntry process is a great opportunity to welcome participants with positivity and share resources that will assist them in being successful. Below is an example of a message that can be customized.

  • 4-H Virtual Showcase: Language for Fair Books and Exhibitors about Video and Photo Requirements

    Published on June 26, 2020
    The following is suggested language for staff to utilize when updating fair books or communicating with exhibitors. These suggestions are only a starting point for staff; the text should reflect the requirements of your own virtual learning showcase.

  • 4-H Virtual Auction: Sample Buyers Letter

    Published on June 25, 2020
    This document is a sample for counties to use when communicating with their buyers about the virtual auction. Each county will need to customize the information to fit the format of their auction, paying particular attention to the areas in yellow.

  • 4-H Virtual Auction Add-Ons

    Published on June 23, 2020
    An add-on is a sum of money donated by an individual, business, agency or organization to the youth seller in a virtual auction. This document will answer frequently asked questions about the add-on feature of online sales.

  • Keeping Youth Safe Virtually: Best Practices

    Published on June 18, 2020
    When engaging youth in virtual learning experiences, it is important to consider youth safety. These best practices should be considered by youth as they engage in online experiences, as well as parents, guardians, volunteers and other adults.

  • 4-H Cloverbud Project Learning Reflection

    Published on June 17, 2020
    Cloverbuds participating in the virtual learning showcase will be asked to reflect on their experiences. The questions will be asked as part of the FairEntry process and should be considered in advance of entering classes online.

  • 4-H Virtual Auction Resources and Documents

    Published on June 8, 2020
    Youth participants and potential buyers will find these helpful resources and documents useful as they prepare for virtual auction opportunities.

  • 4-H Virtual Auction FAQ

    Published on June 4, 2020
    Auction coordinators and MSU Extension staff will find the answers to many of their questions regarding virtual auctions. Also includes FAQs for potential buyers and youth.

  • Getting Started Checklist for MSU Extension Staff

    Published on June 3, 2020
    This resource will be helpful to MSU Extension staff interested in creating a virtual learning showcase or auction via FairEntry.

  • Virtual Learning Showcase Class Structure Guidelines

    Published on June 1, 2020
    The document provides recommendations for fair managers to consider regarding what number of photos and length of videos to permit for virtual entries.

  • Virtual Learning Showcase and Auction Guidelines

    Published on June 1, 2020
    A virtual learning showcase allow exhibitors an opportunity to showcase skills they have learned and receive feedback to assist in their growth and development. This guide will help fair managers think through opportunities this unique setting offers.

  • Virtual Learning Showcase Exhibitor Tip Sheet

    Published on June 1, 2020
    This helpful tip sheet can be customize by local fairs and distributed to youth exhibitors to help them plan for their online judging experience.

  • 4-H Project Learning Reflection

    Published on June 1, 2020
    Youth utilizing virtual learning showcase experiences will be asked to reflect on questions to highlight life skills developed through the project area. The following questions are recommended for use as part of the FairEntry process.

  • Virtual Horse Show Considerations

    Published on June 1, 2020
    Coordinating a virtual horse exhibition for youth will be much different than coordinating an in-person event. It is important to consider several elements before getting started.

Instructions for Judging Entries in FairEntry

Adding a Judge to FairEntry - Results Agent

How to Search for Open Orders