NEW! Zoom & MediaSpace


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Online Course - Best Practices for Designing & Delivering Zoom Meetings & Webinars


Top Ten Tips for Connecting to Zoom with a Slower Internet Connection

NEW - Scheduling a Zoom Meeting with a Password (video)

Zoom is a web-based video and audio-conferencing application for online meetings and webinars. MSU faculty, staff and students can schedule Zoom meetings or webinars using MacOS, Windows, iOS and Android mobile devices. A host can invite anyone to a meeting or webinar by sharing a link. Below is a description of the difference between meetings and webinars. As illustrated below Zoom Meetings are meant for collaboration while Zoom webinars are for broadcasting presentations to larger groups.


Zoom Meetings (up to 300 participants)

This option is best suited for small meetings which encourage dialogue and collaboration. All users in a Zoom Meeting have access to a microphone, camera, and screen sharing options. Because of this, it is recommended that groups over a size of 50 participants use a webinar room instead of a meeting. It can be a challenge to manage the audio (muting participants) with large groups. Zoom meetings also give users the option to record meeting sessions and live chat with other participants. The recordings are rendered upon completion of the meeting and downloaded locally to the computer which is recording.

A zoom meeting also gives the option for break-out rooms (this feature is NOT available with Zoom webinars) which allows the host to split a meeting in up to 50 separate sessions. While individuals are in the breakout-rooms the host can chat with participants in the breakout-sessions and participants can request host support. Individuals in the breakout rooms have full audio, video and screen sharing abilities. Please note that the individual break-out sessions are not recorded (it will only record the room that the host is in

Zoom Webinars (up to 500 participants)

A Zoom webinar allows a host to broadcast content to up to 500 participants. Larger licenses are available and can be requested by contacting

Both the webinar host and panelist have full access to the microphone, camera, recording, and screen sharing options. The host has the ability to change roles of participants (such as granting an individual panelist rights) and start the webinar. The webinar attendees can use the chat, poll, or question/answer tool to interact with the host and panelists. Webinars are ideal for larger audiences. For example, if you schedule a large Zoom meeting you would need an individual to monitor participants and continuously mute microphones for anyone who should not be talking.

As of fall 2018, all MSU faculty and staff have a 500-seat webinar license.

Video Hosting: MediaSpace

MediaSpace is a YouTube-like platform for hosting and sharing video and audio files – including recorded Zoom Meetings and Webinars. Faculty, staff and students may upload media content to the MediaSpace server which automatically converts and optimizes your media for distribution on the web. Once uploaded, MediaSpace provides links and embed code that you can use to share your recording.