College of Agriculture & Natural Resources Department of Food Science and Human Nutrition

This page provides information and forms used by employees in the Department of Food Science and Human Nutrition, including student employees.

Supply Orders & Invoice Payment

Supply Order & Invoice Payment Request Form 

The Supply Order Request Form is only for orders and invoices that total $5000 or less.

Orders are placed on Tuesdays and Thursdays each week. Order requests received on a Tuesday will be placed the following Thursday.

Please note: In the event that MSU's tax-exempt status must be processed by the vendor, your order cannot be placed until MSU tax-exempt status has been confirmed. 

If your order or invoice total cost exceeds $5000, MSU policy requires a Purchase Order. Please contact FSHN.Admin@msu.edu for information about MSU's Purchase Order policy and procedure. 

Key and Building Access Requests

Key and Building Access Request Form

The Key and Building Access Request Form is used to request a key or building access.

Keys must be returned to the Department at the conclusion of the individual's work. If a key is lost or not returned, the individual will be charged a $25 key replacement fee. Any individual granted building access after hours for weekends is expected to adhere to departmental security procedures.

For Faculty and Staff: Complete and submit the form and the admin team will process your request. 

For Graduate and Undergraduate Students: Complete and submit the form. The FSHN faculty member/PI with whom you are working must approve your request before the admin team can process any keys or building access. You will be contacted once your request has been processed. 

Travel Authorization Request Form 

Travel Authorization Request Form

MSU policy requires that anyone traveling on MSU business must have an approved Travel Authorization Request prior to traveling. All travel authorizations are submitted through Concur. If you need assistance with a travel authorization or travel arrangements, the FSHN Admin Team can assist with the information provided via this form.

Reimbursement Request Form

Reimbursement Request Form

The Reimbursement Request Form form is only to be used for FSHN employee out of pocket reimbursements for purchases made for legitimate University business. Reimbursement is limited to materials or services paid directly by the individual and must conform to MSU procurement policy. Reimbursements must be submitted within 90 days of the transaction/purchase date.

Reimbursements related to travel expenses will not be processed with this form. Travel expense reimbursements must follow MSU Travel requirements and be processed through Concur. You can find more information here. 

Hiring form for Student/Temp/On Call Employees

FSHN Hiring Form for Student/Temp/On Call Employees

Please complete this form to hire a student/temp/on call on an hourly or project pay basis. Please allow a minimum of 5 business days to process this form before the student start hire date. Keep in mind that if you are hiring more than two students at a time you should increase notice to 10 business days. Temp/On Call hires require 2 weeks notice. Guidelines for project pay can be found here: Project Pay Policy. If paying project pay, these guidelines MUST be justified in the job description. Please see a general overview of the hiring process below.

1. Faculty completes the FSHN Hiring Form. 
2. FSHN Hiring Form is reviewed to make sure all required information is on the form and is sent to FSHN Fiscal Officer (Tracie Carr) to verify accounts. 
3. Once FSHN Hiring Form is approved, the student will be contacted via email to fill out hiring paperwork including their I-9, which must be completed in person.
4. Student and hiring faculty will receive a confirmation email with timesheet instructions and payroll due dates.

Grant and Contract Proposals

FSHN Proposal Request Form

Grant and Contract Proposals must begin with the the above form that will be sent to the FSHN Fiscal Officer and go through several steps to ensure compliance. Contact Tracie Carr with any questions. 

This form is to be used for proposals with total costs less than $100,000 or pre-doctoral fellowships. Please submit a proposal routing form to ORS for proposals that exceed $100,000.

Please note the following deadline policy:

• Budget information due to FSHN staff - 12 business days before Sponsor deadline date
• Budget and justification due to OSP- 8 business days before Sponsor deadline date
• All final proposal documents due to FSHN staff - 6 business days before Sponsor deadline date
• Proposal is routed for approval - 5 business days before Sponsor deadline date
• Final Proposal due in OSP - 8:00 AM, 2 business days before Sponsor deadline date

You can learn more about the grant and contract proposal process on the website of the Office of Sponsored Programs.