For Employees

This page provides information and forms used by employees in the Department of Food Science and Human Nutrition, including student employees.

Supply Orders

Supply Order Request Form 

The Supply Order Request Form is only for orders that total $5000 or less. Orders are placed on Tuesdays and Thursdays each week. Order requests received on a Tuesday will be placed the following Thursday.

Please note: In the event that MSU's tax-exempt status must be processed by the vendor, your order cannot be placed until MSU tax-exempt status has been confirmed. 

If your order total cost exceeds $5000, MSU policy requires a Purchase Order. Please contact FSHN.Admin@msu.edu for information about MSU's Purchase Order policy and procedure. 


Key and Building Access Requests

Key and Building Access Request Form

The Key and Building Access Request Form is used to request a key or building access.

Keys must be returned to the Department at the conclusion of the individual's work. If a key is lost or not returned, the individual will be charged a $25 key replacement fee. Any individual granted building access after hours for weekends is expected to adhere to departmental security procedures.

For Faculty and Staff: Complete and submit the form and the admin team will process your request. 

For Graduate and Undergraduate Students: Complete and submit the form. The FSHN faculty member/PI with whom you are working must approve your request before the admin team can process any keys or building access. You will be contacted once your request has been processed. 


Reimbursement Request Form

Reimbursement Request Form

The Reimbursement Request Form form is only to be used for FSHN employee out of pocket reimbursements for purchases made for legitimate University business. Reimbursement is limited to materials or services paid directly by the individual and must conform to MSU procurement policy. Reimbursements must be submitted within 90 days of the transaction/purchase date.

Reimbursements related to travel expenses will not be processed with this form. Travel expense reimbursements must follow MSU Travel requirements and be processed through Concur. You can find more information here


Grant and Contract Proposals

FSHN Proposal Request Form

Grant and Contract Proposals must begin with the the above form that will be sent to the FSHN Fiscal Officer and go through several steps to ensure compliance. Contact Tracie Carr with any questions. 

This form is to be used for proposals with total costs less than $100,000 or pre-doctoral fellowships. Please submit a proposal routing form to ORS for proposals that exceed $100,000.

Please note the following deadline policy:

  • Budget information due to FSHN staff - 12 business days before Sponsor deadline date
  • Budget and justification due to OSP- 8 business days before Sponsor deadline date
  • All final proposal documents due to FSHN staff - 6 business days before Sponsor deadline date
  • Proposal is routed for approval - 5 business days before Sponsor deadline date
  • Final Proposal due in OSP - 8:00 AM, 2 business days before Sponsor deadline date

You can learn more about the grant and contract proposal process on the website of the Office of Sponsored Programs.